Location Permits? What You Need to Know Before You Shoot

When planning a professional photography or video production, one of the most critical steps is securing the right location permits. Whether you’re shooting in a public park, a historic site, or a private property, having the appropriate permits in place ensures a smooth and legal production process. Failure to obtain the necessary permits can result in fines, disruptions, or even legal action that could jeopardize your project. In this guide, we’ll walk you through what you need to know about location permits before you start your shoot.

Understanding the Importance of Location Permits

A location permit is a formal authorization that grants permission to film or photograph in a specific area. These permits are typically required by local government agencies, property owners, or regulatory bodies, depending on the location and type of production. They help regulate productions to ensure public safety, prevent disruptions, and protect property rights.

Without the necessary permits, your crew may be asked to leave mid-shoot, or worse, your company could face legal consequences that impact future projects. Whether you’re filming a commercial, a corporate video, or a marketing campaign, understanding permit requirements is essential for a seamless production.

When Do You Need a Permit?

Not all locations require a permit, but here are some common scenarios where permits are necessary:

Public Spaces: Parks, sidewalks, city streets, and government-owned properties often require official permission.

Private Property: Even if you have a relationship with a business owner, securing a formal agreement or contract is advisable.

Drone Filming: The FAA requires special authorization for commercial drone operations, especially in restricted airspace or near populated areas.

Large Crew or Equipment Setup: If your production involves large setups, tripods on sidewalks, or extensive lighting rigs, a permit may be required.

Special Effects or Public Interference: If your shoot involves pyrotechnics, smoke, loud noises, or street closures, additional permits and safety measures are often mandated.

Steps to Obtain a Location Permit

Research Local Regulations: Different cities, counties, and states have unique permitting processes. Contact the local film commission, city hall, or parks department for specific requirements.

Plan Ahead: Permit approvals can take anywhere from a few days to several weeks. Start early to avoid delays.

Submit an Application: Most applications require details such as shoot dates, crew size, equipment list, and potential disruptions (e.g., street closures).

Secure Liability Insurance: Many permit offices require proof of insurance to cover potential damages or accidents during the shoot.

Pay Permit Fees: Costs vary based on location, production size, and the type of shoot. Some cities charge a nominal fee, while others require substantial payments for high-impact productions.

Coordinate with Local Authorities: If your production involves street closures or special effects, you may need additional approvals from police, fire departments, or local officials.

Obtain Property Owner Permission: If shooting on private property, secure a signed location release form from the owner or management.

Common Challenges and How to Overcome Them

Last-Minute Permit Issues: Always apply for permits well in advance and confirm approvals before setting a shoot date.

Unexpected Fees or Insurance Requirements: Budget for extra costs and have a flexible contingency plan.

Permit Denials: If a location is unavailable, consider alternative locations or adjust your creative vision to work within permitted areas.

How St Louis Locations Can Help

At St Louis Locations, we specialize in securing the right locations and permits for your commercial photography and video production needs. As a full-service professional photography and video production company, we have the right equipment and creative crew service experience to ensure successful image acquisition.

We offer full-service studio and location video and photography, editing, post-production, and licensed drone pilots to accommodate diverse media requirements. Our expertise in repurposing photography and video branding ensures your content gains maximum traction. Our team is well-versed in handling all file types, media styles, and accompanying software, making us the perfect partner for your next project.

For small productions and interview scenes, our private studio lighting and visual setup provide the ideal controlled environment. Our large studio space allows for creative set designs with props, while our custom interview studio setups ensure the highest quality production. Need sound and camera operators? We’ve got you covered. Looking for indoor drone footage? We can fly our specialized drones indoors for unique perspectives.

Since 1982, St Louis Locations has been the trusted partner for businesses, marketing firms, and creative agencies in the St. Louis area, providing top-tier marketing photography and video production services. Let us take care of the location details so you can focus on creating compelling visual content. Contact us today to discuss your next project!

Mike Haller
4501 Mattis Road
St. Louis, MO 63128
stlouislocations@gmail.com
Studio 314-892-1233
Cell 314-913-5626